Exhibition Terms and Conditions

  1. Definitions
    1. In these conditions, the term Exhibitor/Sponsor means the signatory of space/sponsorship application and includes all participating

employees or agents of such, and the term Exhibition/ Sponsor means that described on the reverse hereof “The Organizer” means Al Faisal Medical Service.

  1. Priceand Payments
    1. When payments for space/ sponsorship are not made when due, the organizer reserve the right to charge a monthly compounding interest of 3% of the payment due, that is inclusive of VAT, and that will be calculated from the last day of the event.
  1. The charge for space/sponsorship is exclusive of any applicable local government or exchange charges and will be subject to alteration in the event of any change therein. A notice signed by the organizer and sent by recorded delivery to the address on the applications form or email address shall be sufficient notice of such amendment to the contract which shall otherwise remain binding in all respects.
  2. Down payments should be paid within 15 days from signing the contract.
  3. Exhibitors registering should pay net of any bank charges of the stand or space reserved or sponsorship on receipt of the corresponding invoice.
  4. Stand/Sponsorship or any value-added services rentals/cost may be paid for in Omani Rials or USD. 2.6. No Exhibitor may setup stand or space until all dues to the organizer have been paid.
  5. Allocation,ReductionorCancellationofStandsorSponsorship
  1. Applications for space and sponsorship must contain details of the proposed exhibitor/sponsor. The organizer reserves the right to refuse participation to any Exhibitor/Sponsor. The names of other companies represented by Exhibitor whose products are to be shown on or whose services are to be referred to on the stand should be shared with the organizer by email once confirmed
  2. The charge for space/sponsorship is exclusive of any applicable local government or exchange charges and will be subject to alteration in the event of any change therein. A notice signed by the organizer and sent by recorded delivery to the address or email address on the applications form shall be sufficient notice of such amendment to the contract which shall otherwise remain binding in all respects.
  3. The organizer shall have full power to determine in every respect the allocation of area and position of space and they shall be entitled for any to vary the general layout or the situation and area of any particular stand even if already allotted and the exhibitor shall accept such new allotment of space in substitution of that originally allotted
  4. However, the organizer should notify the Exhibitor prior to any change by minimum 7 days from the date of exhibition opening.
  5. Upon the allocation of space, a contract shall arise between the organizer and the exhibitor in terms of these conditions subject to variation as mentioned in regards to space allotted.
  6. Every exhibitor shall occupy the space allotted to them on the day prior to the opening of the exhibition
  7. Exhibitors may not assign, sublet or grant license in respect of any part of the space allotted to them nor any advertisement of firms who are not bonafide exhibitors to be exhibited on any stand. Only those products, services and companies mentioned on the application form may be incorporated in the stand.
  8. Indemnity& Liability
  1. The exhibitor is responsible for all claims, actions and/ or costs for personal injury and loss of or damage to property arising out of or resulting from its execution of this contract or occupancy of the exhibit space/sponsorship or presence at the event including but not limited to, damage to the venue (including fixtures, fittings and equipment), loss or damage to other exhibitors or any attendees or any visitors or their property caused by or arising from the erection and dismantling of the exhibitors stand and anything permitted, omitted or done on or from the exhibit space or at the venue during the period of the event or during the construction and dismantling periods, caused directly or indirectly by the exhibitor or any exhibitor representative or any permitted sharer or the act, omission or neglect of the exhibitor representative or any permitted sharer or by any exhibit, product or other article belonging to, or in the possession of, or used by, the exhibitor or any exhibitor representative or any permitted share.
  2. The exhibitor shall indemnify and hold harmless the organizer in respect of all claims, losses, damages, actions, proceedings, costs (including legal costs and expenses) and demands in respect thereof.
  3. The exhibitor shall indemnify and hold harmless the organizer in respect of all claims, losses, damages, actions, proceedings, costs (including legal costs and expenses) and demands arising out of or resulting from the exhibitors; infringement of the intellectual property rights of any third party, whether knowingly or unknowingly and whether internally or unintentionally (including but not limited to, the organizer sale or distribution of pirated goods and counterfeits); use of music, audio visual recording or live performance; breach of any legal and/or regulatory requirements; service of judicial/administrative order on another exhibitor.
  4. Exhibitors will be totally responsible for the cost of restoring to its original condition any part of land or structure occupied by them which has been altered or damaged in any way.
  5. Exhibitors shall be totally responsible for the obtaining of visas as may be required to enable them, their servants, agents, representatives, invitees or others to attend the exhibition and in no event shall there be any claim for damages or otherwise against the organizer of any loss or expense relation thereto.
  1. NonForceMajeureChangestoDates,VenueorExhibit Space
  1. In no event shall the exhibitor have any claim for damages of any kind against the organizer’s in respect of any loss or damage, consequential upon the prevention, or postponement, or abandonment of the exhibition, by reason of happening or any of the events referred to in this contract or otherwise, or of the exhibition building becoming wholly or partially unavailable for the holding of the exhibition for reasons beyond the organizer’s control. If, in the opinion of the organizer, by re-arranging or postponement of the period of the exhibition, or by substitution of another hall, or building or any other reasonable manner, the exhibition can be carried through, the contracts for space shall be binding upon the parties, except as to the size and position necessary shall be determined by the organizer. The organizer may retain any portion of the Exhibitors Service Charge and VAT charges paid and such the amount shall be applied as though no change in date, venue or exhibit space relocation had occurred.
  2. Force Majeure – If the Venue shall become, in the sole discretion of the  organizer acting reasonably, unfit for occupancy or the holding

of the Event or if the performance of the Organizer’s obligations under this Contract is interfered with by virtue of a Force Majeure (as defined below), this Contract and/or the Event (or any part thereof) will be terminated by the  organizer or postponed and/or relocated by the organizer. The organizer shall not be responsible for delays, damage, loss, increased costs or other unfavorable conditions arising by virtue of Force Majeure. Force Majeure shall include, but not be limited to: fire; casualty; flood; epidemic; pandemic; World Health Organization travel advisory or travel alert; government and/or local authority restraints, regulations or orders, earthquake; communicable disease; explosion or accident; blockade embargo; inclement weather; governmental restraints; restraints or orders of civil defense or military authorities; act of public enemy; riot or civil disturbance; act or threatened act of terrorism, strike, lockout, boycott or other labor disturbance; Venue cancellation; inability to secure sufficient labor; technical or other personnel failure; impairment or lack of adequate transportation facilities; inability to obtain, condemnation, requisition, or commandeering of necessary supplies or equipment; general fuel or energy shortages, local, state or federal laws, ordinances, rules, orders, decrees or regulations whether legislative, executive or judicial, and whether constitutional or unconstitutional; or acts of God or any other cause or causes not reasonably within the control of the organizer.

  1. TerminationofContractand/orEvent

6.1. If the organizer terminates this Contract and/or the Event (or any part thereof) as a result of Force Majeure, the organizer may retain 20% plus the prevailing VAT of any exhibition space or sponsorship monies paid, shall be required to recompense it for expenses incurred up to the time such contingency shall have occurred and there shall be no further liability on the part of either party. The organizer shall not be liable for any costs, damages, fees or expenses of the Exhibitor as a result of such termination.

  1. Postponement;Relocation

7.1. If the  organizer postpones and/or relocates the Event (or any part thereof) as a result of Force Majeure, the  organizer shall be entitled to transfer the contract to the new event dates or alternative events and to retain 20% of any monies paid with balance monies due by the exhibitor as per terms and conditions. Any remaining payments from the Exhibitor shall be due in accordance with this contract. If the Exhibitor cancels participation because the organizer postpones and/or relocates the Event, the Exhibitor shall be subject to standard cancellation terms as stated below. Further, the organizer shall not be liable for any costs, damages, fees or expenses of the Exhibitor as a result of such postponement and/or re location.

  1. VAT

8.1. All exhibitors and sponsors are subject to 5% VAT on the total contract value regardless of their country of origin.

  1. Cancellation
  1. Breach of contract and withdrawal by the exhibitor – without prejudice to the rights and remedies of the organizer in respect of any breach of the contract on the part of the exhibitor, the organizer may at their discretion allow the exhibitor to withdraw from the exhibition subject to the following conditions:
  2. The exhibitor must give a written notice to the organizer that he desires to withdraw
  3. Any such notification by the organizer to the exhibitor will constitute a cancellation of the contract subject to the payment by the exhibitor to the organizer of a consideration for release from the contract
  4. The amount of such payment will be specified in the organizer’s notification to the exhibitor and will be that proportion of the space rental/sponsorship payable under the contract specified in the second column below which appears the period date in the first column below upon which the  s receive the notification from the exhibitor.
DateofReceiptbyorganizerofNoticeof WithdrawalsProportionofSpaceRentalPayable%
Morethan6monthspriortothe openingoftheexhibition25%
6monthsto4monthspriortotheopeningoftheexhibition50%
4monthsto2monthspriortotheopeningoftheexhibition75%
Lessthan2monthspriortotheopeningoftheexhibition100%
  1. Upon payment of such amount to the organizer’s by the exhibitor (credit being given by the organizer’s for all rental already paid by the exhibitor), the contract shall be cancelled and neither party shall have any further claim against each other.
  2. In the event of any exhibitor/sponsor committing an act of bankruptcy or if a limited company being wind up, the contract with them shall be determined and all monies already paid shall be retained by the organizer.
  3. Particular attention is drawn to the relevant safety standards which must be strictly observed for any exhibits involving lasers or

Radioactive materials, or materials which might provide noxious fumes, or which make use of or display any other materials which may involve danger to the health or safety of any person. No such materials may be brought into the exhibition without prior agreement in writing of the organizer’s and also the exhibitor or person arising from the use or display of such materials. An exhibitor’s manual will be issued to the exhibitor containing detailed instructions for the organization of the exhibition.

  1. General
  1. Stands must be properly manned, and exhibits displayed during all the time that the exhibition is open to trade visitors and the public. No exhibits may be removed before the end of the exhibition without the written permission of the organizer’s, which will only be given in exceptional circumstances.
  2. Claims: The organizer cannot accept any complaint or claim against them unless it is submitted in writing to the address given on the previous page within two weeks of the closing date of the exhibition. All claims and disputed shall be settled in Muscat in accordance with the law and customs of the Sultanate of Oman.